Privacy Policy

Overview

We are committed to maintaining the privacy and security of your personally identifiable information (“PII”). As part of this commitment, we have established this Privacy Policy (“Policy”) to explain how we collect, use, and safeguard the types of PII you provide to us by using this website, www.herod.cpa.

To use this website, you do not need to provide or submit any PII. However, by using this website, including providing your PII to us on this website, you consent to the collection, use, processing, and disclosure of that information in accordance with this Policy.

Information We Collect and How We Use It

For purposes of this Policy, PII is any information about an individual, including (1) any information that can be used to distinguish or trace an individual‘s identity, such as name, social security number, date and place of birth, mother‘s maiden name, or biometric records; and (2) any other information that is linked or linkable to an individual, such as medical, educational, financial, and employment information.

We may collect PII that you voluntarily provide to us when you:

Fill out forms on our website

Subscribe to our newsletter

Request services or information

We gather PII about you in order to respond to your inquiries and provide you with appropriate information about our products, services, events and to improve your overall client experience. The extent and type of PII we collect depends on the information you provide to us. You may also choose not to provide us with any PII.

Information Automatically Collected

When you use our services or view content provided by us, we may automatically collect information about your computer hardware and software. This information can include your IP address, browser type, domain names, internet service provider, the files viewed on our website (e.g., HTML pages, graphics, etc.), operating system, clickstream data, access times and referring website addresses. This information is used by us to provide general statistics regarding use of our website. For these purposes, we may link this data to PII such as name, email address, address, and phone number.

Information We Share

We do not sell, rent, or trade PII concerning visitors to our website. We, however, do share, in limited circumstances, PII to third-party service providers or subcontractors such as cloud host providers, email service providers, and analytics providers for the purpose of managing your inquiries, administration, management of this website and internal business purposes. In addition, we may disclose PII if we are required to do so by law or pursuant to legal process, in order to respond to a request from law enforcement authorities or other government officials, and/or when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss or in connection with an investigation of suspected or actual illegal activity.

We also reserve the right to transfer any PII in the event that we sell or transfer all or a portion of our business or assets.

Links to Third-Party Websites

The website may contain links to other websites maintained by third parties over whom we have no control.  When you click on one of those links, you are accessing a website that is not owned, operated, or controlled by us, and your visits to those websites are not covered by this Policy.  The operator of such website may have its own privacy policy (which we encourage you to read carefully), and that policy will govern the collection and use of your data on that website.  We do not share your PII with these parties, unless, as stated above, it is for the purpose of managing your inquiries, administration, management of this website and internal business purposes.

We may also provide links to third-party integrations. Third-party integrations are websites or platforms that synchronize with our website to provide you with additional functionality, chatbots, tools, or services such as accepting job applications, or sending newsletters.

You agree we are not responsible for the availability of third-party websites, resources, or integrations and do not endorse and are not responsible or liable for any content, advertising, goods, services or other materials on, available through, or provided by such sites, resources, or integrations.  We are not responsible for the privacy or other practices of such websites and cannot guarantee the security of PII that you provide, or is collected by, such websites. We encourage you to review the privacy policies and terms and conditions on those linked websites and third-party integrations.

Data and Information Security

The security of your PII is important to us. We seek to use reasonable physical, technical, and administrative safeguards to protect the information we process. These safeguards include:

Encryption of data in transit and at rest

Secure server infrastructure

Access controls and authentication

Regular security assessments

Training on data protection

However, no method of transferring data over the internet or storing electronic data is completely secure. Therefore, while we strive to use reasonable and appropriate means to protect your PII, we cannot guarantee absolute security. By using the website, you acknowledge that the transmission of data over the Internet is inherently insecure and assume all risks associated with such transmission.

Our Commitment to Children’s Privacy

We understand the importance of protecting children’s privacy.  For that reason, we do not collect and maintain PII from those we actually know are under 13 years of age, and no part of the website is structured to attract anyone under 13 years of age.

Access to Your Information

Upon receiving your request at the email address below, we will provide you with access to, correct, or delete any of the PII that you have provided to us.

General Rights

Depending on your state of residence, you may have rights in relation to your PII. If your state of residence provides these rights, you are entitled to exercise them (and any other rights under your state law) without discrimination by us.

Right of access. You may have the right to confirm whether we are processing your personal data and to access your personal data. You may also have the right to request a specific list of the third parties to whom we disclose personal data.

Right of data portability. You may have the right to request that we provide you a copy of your personal data.

Right to correction. You may have the right to request that we correct inaccuracies in the personal data we have collected about you.

Right to deletion. You may have the right to request that we delete certain personal data that we have collected about you, subject to certain exceptions. If we are unable to comply with any such request, we will notify you.

Right to opt out. You may have the right to request that your personal data not be sold to third parties or used for targeted advertising. We do not profile in furtherance of decisions that produce legal or similarly significant effects.

Appeal. You may have the right to appeal our denial of any of the above-listed rights. You may do so by responding to the message in which we have communicated our denial and indicating you would like to appeal that denial.

Data Retention

Our records, including personal data, are retained based on regulatory, legal, and business requirements and obligations, including applicable professional standards. We preserve all documents, including personal data, that are relevant to any actual or reasonably anticipated claim, litigation, investigation, subpoena or other government proceeding.

Professional Standards and Compliance

As a public accounting firm, we maintain client information in accordance with applicable professional standards, including those established by various national and state regulators.

Policy Changes

We reserve the right to amend or modify this Policy from time to time, as determined at our sole discretion, by publishing an update version on the website. We encourage you to periodically review this Policy. You can access the most current version of this Policy on the website.

Contact Us

If you have any questions about this Policy, please contact us at info@herod.cpa.

Effective Date: October 15, 2025